Gear is your equipment inventory: condition, service schedules, and who has what checked out. The check-out screen is a fast, tap-friendly way for staff to take kit out and bring it back.
When you'd use this
- Adding equipment and tracking its condition.
- Checking gear out to staff and back in.
The inventory (Gear)
- Open Gear and press Add Gear.
- Record category, item code, brand/model, size, condition (New / Good / Fair / Poor), purchase details and a service interval. Adding several of the same thing? Press Save & Add Another: the item is saved and a fresh form opens with the same category and the next item code.
- Stat cards show Total Items, Checked Out, Service Due, Poor / Retired. The table shows each item's status ("Available" or "Checked out to {name}"), uses and service-due date.
Your gear categories
Each centre has its own list of categories (BCD, Wetsuit, Dive bag and so on). To change it, open Gear and press Manage categories.
- Add a category: type its name. An item code is suggested (e.g. Dive bag → DIV); change it to anything of 2 to 5 letters or numbers. New items in that category are numbered from it, e.g. BAG-01, BAG-02.
- Rename (pencil): your gear moves to the new name automatically. You can also change the item code here; that only affects new items, so the labels already on your kit stay true.
- Reorder (arrows): the order is used on the Gear page, the Add form and Check Out.
- Delete (bin): only when no gear uses it, including retired items. If some does, rename the category instead, or move those items to another category first.
Every new centre starts with 12 common categories: BCD, Regulator, Wetsuit, Mask, Fins, Dive Computer, Torch, Compass, Camera, Tank, SMB and Weight Belt.
Checking gear out and in (Gear Check Out)
- Open Gear → Check Out (a tap-friendly screen).
- Pick who you are.
- Check out: choose a category, tap items into the basket, press Check Out {n}.
- Check in: see what you have out, set Condition on return (Good / Fair / Poor / Damaged) and any Damage notes, then Check In All.
Gear alerts
The bell at the top of the page warns you when an item's service is overdue or due within 30 days, when its condition is Poor, or when it has been checked out for more than 24 hours. A count also shows beside Gear in the sidebar. Press Dismiss on an alert to hide it for everyone at your centre for 24 hours. It comes back after that if it still needs attention.
Tips
- Each check-out and return is logged against the item, building its usage history.
- Servicing of gear for customers (paid jobs) is separate: see finance-servicing.md.