Reports turn everything you've recorded into the standard numbers, for any date range.
When you'd use this
- Checking how the month is going.
- Reviewing where money came from and went.
The three reports
- Open Finance → Reports and pick the date range (This Month / Last Month / This Quarter / This Year / Custom). Current periods are shown to date (up to today), so the P&L matches your Finance dashboard.
- Switch tabs:
- P&L (cash basis) — Revenue, Contribution & Net margin, Net Profit and Expenses, each compared to the previous period (or the same period last year) with the change shown. A profit bridge shows how revenue becomes profit after staff and operating costs, and a variance table breaks every line down. Below it, Outstanding (owed to you) shows unpaid balances with an aging breakdown (0-30 / 31-60 / 61-90 / 90+ days) and your biggest debtors. Export CSV is available (P&L, plus a separate AR export).
- Trial Balance — account balances "as of" a date, grouped with subtotals and a Balanced / Out of balance check. Click an account to drill into its ledger.
- General Ledger — every entry, filterable by account, with a running balance when one account is selected, plus debit/credit totals.
Tips
- P&L is cash basis and ties to the Cash collected figure on the Finance dashboard for the same period. The P&L tab and the Metrics Revenue tab each carry a small caption saying which basis they use, so the two figures aren't mistaken for the same number. The Trial Balance and General Ledger are the full accrual ledger, so they can legitimately differ — for example, unpaid invoices show up as Outstanding, not as cash revenue.
- Revenue on the P&L combines booking payments (grouped by course/trip type) and counter sales (shown as Retail), so it matches what's actually come in across reception and the till.
- Discounts reduce revenue directly; refunds reverse the original sale — both reflected automatically.
- VAT collected sits in Tax Payable (a liability) until you remit it.