Products are the items you sell at the POS. You can optionally track stock so the till warns you when something runs low.
When you'd use this
- Adding a product.
- Turning on stock tracking and setting counts.
Adding a product
- From the POS open the Manage tab (or go to Finance → POS → Products).
- Use Add Product to set name, category, SKU, price and an optional cost (the products list then shows your gross margin %). You can also set a Barcode and a Supplier.
Category is optional. Pick a dive-industry category from the dropdown (Masks, Snorkels, Regulators, Apparel & Lifestyle, and so on), or choose Other (type your own) for anything bespoke. Products are grouped by category in both the product list and the POS terminal; anything without one sits under Uncategorised.
Barcode is optional and separate from the SKU — set it to the product's printed barcode so the POS scan box finds the item when you scan it (the till matches a scan against the barcode first, then the SKU). Supplier is a free-text field with suggestions from suppliers you've already typed; it's internal only and never shown on the public storefront.
Tracking stock
- For a product not yet tracked, press Track to enable stock tracking.
- Once tracked, click the Stock figure to set the counted quantity and the reorder at level inline (shown as "{in stock} / {reorder at}").
- Use the inventory icon next to the count to Receive stock (with unit cost — updates the item's cost), Adjust with a reason, and view the item's movement history. Every stock change (sales, refunds, receives, adjustments, counts) is recorded.
- The POS then shows "{n} left" (amber) near the low threshold and "Out of stock" (red) at zero — warnings only, the sale still completes.
- On the Manage list, the Needs reordering filter (top right) shows only stock-tracked items at or below their threshold, so you can see what to restock at a glance.
How costs reach your accounts
The cost price isn't only for the margin figure — it drives your Profit & Loss:
- When you Receive stock, that value is added to your Inventory (an asset on your books) and the cash leaves your bank — so buying stock isn't counted as profit.
- When you sell an item, its cost moves into Cost of Goods Sold, so the P&L shows the true profit on the sale (sale price − cost), not the full sale price.
- Keep cost prices up to date for accurate margins. Receiving stock at a new cost updates the weighted-average cost automatically.
- If you write stock off — a stocktake that comes up short, or an Adjust downwards — the cost is moved into Stock Write-offs so the loss shows in your P&L. Finding extra stock reverses it.
- Items with no cost price set still sell fine — they just won't show a cost (and won't reduce profit), so set a cost where you can.